Organization Registration

Are you interested in forming a new organization on campus? That's great! We are excited to hear more about your organization. Re-registering your organization? Awesome! We can't wait for your organization to continue at UK!

All student organizations must register each academic year. By completing the registration process, student organizations are able to receive a variety of resources including access to on-campus room reservations, locker storage space, access to copying machines, student government funding, and more.  Registration for the 2019-2020 academic year is now open and remain open until February 3rd.  If you have registered your organization already during the Fall semester, you will not need to register again during this window. Below is an overview of the registration requirements for all organizations, both new and re-registering. 

If you have any questions about the registration process, please contact studentorgs@uky.edu.

 

Before You Begin

You will need the following information and documents in order to successfully register your organization:

  • Organization Profile Image/Logo
  • Organization Roster (in an excel document using this template: https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1623217)
    • You will need the following information from your organization members and your advisor:
      • Name
      • LinkBlue ID
    • On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and 1 full time faculty or staff advisor.
      • The listed EMS contacts will have access to reserve space on campus for your organizations.
      • The student officers and EMS contacts can be the same 3 people.
      • Note that all students listed as officers and EMS contacts must be currently enrolled and in good standing (2.0 or above GPA and no outstanding conduct issues) to be eligible.
    • Refer to the instructions on the template for additional information and instructions.
  • Organization Constitution
    • Look below for information regarding the constitution requirements and for a model organization constitution.
    • If your organization is also chartered through a national organization, you will also need a copy of the national organization's bylaws.

 

Registration Steps

(Both new and re-registering organizations)

1. Review the Organization Training PowerPoint HERE (https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1039253

2. Complete your Organization Training online HERE (https://uky.campuslabs.com/engage/submitter/form/start/243306)

3. Have your advisor complete the required Advisor Campus Security Agreement Form. Share THIS LINK with your advisor for completion. (https://uky.campuslabs.com/engage/submitter/form/start/263401)

4. Complete the organization registration form.



New Organizations - Click HERE for directions for accessing your registration form.

https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1518681

Existing Organizations - Click HERE for directions for accessing your registration form.

https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1613154

 

Once all registration steps are completed in your new registration or re-registration process, the Student Organizations and Activities staff will review your organization's registration submission. After all information is verified, your organizations registration will be approved. As over 400 registrations are processed every year through our office, please allow for 3-5 business days once ALL steps are completed.  The person who submitted the registration form will receive an email from BBNvolved with updates to your registration.  You can also monitor your organization’s registration status here: http://getinvolved.uky.edu/registration-status.

 

Organization Constitutions

An organization constitution is an important document for successful student organizations.  A constitution contains the essential principles and procedures regarding the organization’s structure. Linked here (http://getinvolved.uky.edu/sites/getinvolved.uky.edu/files/img/uploads/Model%20Constitution.doc) is a model constitution document that you may find helpful.  Note the requirements below.

 

Constitution Requirements:

  • State the organization name.
    • ​Note that due to Administrative Regulations and Department Policy, student organization names may not begin with "University of Kentucky" or "UK." Organizations are allowed to include "at the University of Kentucky" following the name of the organization.
    • Example: "The name of this organization shall be the Pug Lovers Club at the University of Kentucky."
  • Denote how student leaders are selected. Note that organization officers may only be current students.
  • Define any membership requirements.
  • Include a non-discriminatory statement signifying that membership is open to all students.
    • ​Example: "Membership in this organization is open to all UK students regardless of race, ethnicity, national origin, religious, faith, age, gender, gender identity and expression, sex, sexuality, economic class, social class, and all other identities represented on our campus."

 

Need some help with where to start or want some help with making updates to your constitution? Schedule an in-person constitution advising appoint with a Student Organizations and Activities staff member to get tips and tricks to begin working on or updating your organization’s constitution.  Schedule a meeting using this link: https://calendly.com/bhst225/studentorgs

 

Student Organization Handbook

Review the student organization handbook below for additional information regarding registration, resources, and more.

Download the handbook here: https://www.yumpu.com/s/JOVraDSyn8ZM3GAE.