ORGANIZATION REGISTRATION

ORGANIZATION REGISTRATION: CLOSES ON SEPTEMBER 14. 

Registering Your Organization

2018-2019 Registration/Re-registration is open until September 14, 2018.

 

New Organization Registration

Are you interested in forming a new organization on campus? That's great! We are excited to hear more about your organization. Please see the below steps for registration. Contact studentorgs@uky.edu with questions.

 

1) Education: Attend a New Organization Orientation: A minimum of 1 officer must attend, we encourage at least 2 to attend if possible This meeting will cover:

*Meeting dates and times available below

- What is BBNvolved?

- How to create your organization's BBNvolved organization page

- Tools, tips, and tricks for successful navigating and utilizing your BBNvolved organization page

- Student Organization resources and how to access and utilize them

 

2) BBNvolved: Submit a New Organization Profile on BBNvolved:

You can find a how to guide for how to create your organization's page HERE

- Once you’re logged into BBNvolved, select 'Browse Organizations,' and then 'Register New Organization.'  You will walk through this process in your New Organization Orientation.

- Information you will need to include in your registration is:

MUST use UKY LinkBlue email address (ex. abc123@uky.edu) for all contact information - for officers, EMS Contacts, and advisor 

- Three (3) students/officers that are currently enrolled and in good standing (2.0 cumulative GPA). Students can be full- or part-time, undergraduate or graduate/professional.

- Three (3) students/officers listed for Event Management System access.  Students must be currently enrolled and in good standing (2.0 cumulative GPA). Students can be full-or part-time, undergraduate or graduate/professional.  

- One (1) full-time faculty or staff member to serve as the organization's primary advisor. Your advisor must complete the Campus Security Authority agreement form. Found HERE .

- National Constitution (if applicable)

- Local Constitution - Must contain the following criteria:

- A non-discriminatory statement (i.e. "Open to any and all members of the UK community.")

- Statement that only students, faculty and staff can be members. Alumni or community partners can serve as "Associate" members, not full members.

- Statement that only students can be officers.

- An outline of the selection/election process of officers.

 

Organization Re-Registration

1) Education: Attend an Officer Training: A minimum of 1 officer must attend, we encourage at least 2 to attend if possible. The training will cover:

​*Meeting dates and times available below-

A brief review of the registration process

- How to manage your BBNvolved organization page

- Expectations of organization officers

- Student Organization resources and how to access and utilize them

 

2) BBNvolved: Update your BNNvolved organization page

You can find a how to guide for how to update your organization's page HERE

- In your organization's BBNvolved organization page, you will be prompted to update your organization's information. If you do not have access or you are unsure if you have access. Contact studentorgs@uky.edu with your name, UKY e-mail address, and organization to request access.

- Once logged in you will update any outdated information, officers, and documents. Information you will need to include in your registration is below:

MUST use UKY LinkBlue email address (ex. abc123@uky.edu) for all contact information - for officers, EMS Contacts, and advisor 

- Three (3) students/officers that are currently enrolled and in good standing (2.0 cumulative GPA). Students can be full- or part-time, undergraduate or graduate/professional.

- Three (3) students/officers listed for Event Management System access.  Students must be currently enrolled and in good standing (2.0 cumulative GPA). Students can be full-or part-time, undergraduate or graduate/professional.

- One (1) full-time faculty or staff member to serve as the organization's primary advisor. Your advisor must complete the Campus Security Authority agreement form. Found HERE .

- National Constitution (if applicable)

- Local Constitution - Must contain the following criteria:

- A non-discriminatory statement (i.e. "Open to any and all members of the UK community.")

- Statement that only students, faculty and staff can be members. Alumni or community partners can serve as "Associate" members, not full members.

- Statement that only students can be officers.

- An outline of the selection/election process of officers.

 

Model Constitution (Editable Word Doc)

This is a guideline for organizations to create their own constitution. Every group must have a constitution and will need to upload it into their online registration application. An organizational constitution must meet the following criteria to meet UK's standards: group must be non-discriminatory, only current students can be officers, membership requirements must be defined and the document must indicate how leaders are selected from term to term.

 

Registration Meeting

Registration meetings will take approximately 45 minutes.  We will be spending the majority of time training on new registration processes on BBNvolved. It is encouraged that you bring a laptop or personal device to follow along. Student Organizations and Activities staff will be available during this time for questions and assistance on BBNvolved and registration.

*Pre-registration not required*

Monday, August 27

Gatton Student Center, 330E

11AM

12PM

1PM

2PM

 

Wednesday, September 5

Gatton Student Center, 330AB

9AM

10AM

11AM

 

Thursday, September 13

Gatton Student Center, 331

2PM

3PM

4PM

 

Approval Process

Once both steps 1 and 2 are completed in your registration or re-registration process, the Student Organizations and Activities staff will review your portal submission. After all information is verified, your organizations registration will be approved. Please allow for 5-10 business days once ALL steps are completed.

 

Questions?

Contact studentorgs@uky.edu