Register your Organization

2017-18 Registration/Re-registration: Opens April 19th and will continue into the fall semester.

*More registration meeting dates will be posted throughout the summer and fall semesters*

New Organization Registration

Are you interested in forming a new organization on campus? That's great! We are excited to hear more about your organization. Please see the below steps for registration. Contact Assistant Director for Student Organizations, Caitlyn Walsh, Caitlyn.Walsh@uky.edu, with questions.

1) Education: Attend a New Organization Orientation

  • A minimum of 1 officer must attend, we encourage at least 2 to attend if possible
  • This meeting will cover:
    • What is BBNvolved?
    • How to create your organization's BBNvolved organization page
    • Tools, tips, and tricks for successful navigating and utilizing your BBNvolved organization page
    • Student Organization resources and how to access and utlize them

See dates below.

2) BBNvolved: Submit a New Organization Profile on BBNvolvedOn BBNvolved, select 'Browse Organizations,' and then 'Register New Organization.'  You will walk through this process in your New Organization Orientation.  Information you will need to include in your registration is below.

  • Three (3) students/officers that are currently enrolled and in good standing (2.0 cumulative GPA). Students can be full- or part-time, undergraduate or graduate/professional.
  • Three (3) students/officers listed for Event Management System access.  Students must be currently enrolled and in good standing (2.0 cumulative GPA). Students can be full-or part-time, undergraduate or graduate/professional.  
  • One (1) full-time faculty or staff member to serve as the organization's primary advisor.
  • National Consititution (if applicable)
  • Local Constitution - Must contain the following criteria:
    • A non-discriminatory statement (i.e. "Open to any and all members of the UK community.")
    • Statement that only students, faculty and staff can be members. Alumni or community partners can serve as "Associate" members, not full members.
    • Statement that only students can be officers.
    • An outline of the selection/election process of officers.

Organization Re-Registration

1) Education: Attend an Officer Training

  • A minimum of 1 officer must attend, we encourage at least 2 to attend if possible
  • The training will cover:
    • A brief review of the registration process
    • How to manage your BBNvolved organization page
    • Expectations of organization officers
    • Student Organization resources and how to access and utilize them

See dates below.

​2) BBNvolved : Update your BNvolved organization page

In your organization's BNvolved organization page, you will be prompted to update your organization's information. If you do not have access or you are unsure if you have access. Contact caitlyn.walsh@uky.edu with your name, UKY e-mail address, and organization to request access. Once logged in you will update any outdated information, officers, and documents.
  • Three (3) students/officers that are currently enrolled and in good standing (2.0 cumulative GPA). Students can be full- or part-time, undergraduate or graduate/professional.
  • Three (3) students/officers listed for Event Management System access.  Students must be currently enrolled and in good standing (2.0 cumulative GPA). Students can be full-or part-time, undergraduate or graduate/professional. 
  • One (1) full-time faculty or staff member to serve as the organization's primary advisor. •
  • National Consititution (if applicable) •
  • Local Constitution - Must contain the following criteria:
    • • A non-discriminatory statement (i.e. "Open to any and all members of the UK community.")
    • Statement that only students, faculty and staff can be members. Alumni or community partners can serve as "Associate" members, not full members.
    • Statement that only students can be officers.
    • An outline of the selection/election process of officers.

 

Registration Meeting

Registration meetings will take approximately an hour.  We will be spending the majority of time training on new registration processes on BBNvolved. It is encouraged that you bring a laptop or personal device to follow along.

The spaces listed below will be available for the 30 minutes following the meeting if your organization chooses to stay and work on updating your registration information.  Student Orgainzations and Activties staff will be available during this time for questions and assistance on BBNvolved and registration. 

April 19th (Thursday), 5-6PM, Gatton 191

April 20th (Friday), 2-3PM, Gatton 191

April 23rd (Monday), 6-7PM, Gatton 127

April 24th (Tuesday), 12:30-1:30PM, Gatton 233

April 25th (Wednesday),  11AM-12PM, Gatton 131

April 26th (Thursday), 9-10AM, Gatton 435UV

April 27th (Friday), 3-4PM, Gatton 191

 

Approval Process

Once both steps 1 and 2 are completed in your registration/re-registration process, the Student Organizations and Activities staff will review your portal submission. After all information is verified, your organizations registration will be approved. Please allow for 5-10 business days once ALL steps are completed.
 
Questions?
Contact Assistant Director for Student Organizations, Caitlyn Walsh, caitlyn.walsh@uky.edu