Club Sports and Fraternity & Sorority Life Registration
Registration for student organization under Club Sports with Campus Recreation or Fraternity and Sorority Life are managed by those respective departments. All student organizations must register each academic year. See details for registration of each specific category below.
Registration for the 2023-2024 academic year opens for Club Sports & FSL Registered Student Organizations on April 4th, 2023.
Club Sports Organizations
Club Sports student organizations need the following information and documents in order to successfully register your organization:
- Organization Profile Image/Logo
- Recommended:
- At least 180x180 pixels
- Square image
- If you do not yet have an organization profile image, you can request one by completing a graphic design request (available at http://getinvolved.uky.edu/organization-resources)
- Recommended:
- Organization Roster
- Refer to the instructions on the template for additional information and instructions.
- If you have off-campus, community advisors in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.
You will need the following information from your organization members and your UK Faculty/Staff advisor(s):
- Name
- LinkBlue ID
- Organization Constitution
- Look here (http://getinvolved.uky.edu/constitutions) for information regarding the constitution requirements and for a model organization constitution.
- If your organization is also chartered through a national organization, you will also need an up-to-date copy of the national organization's bylaws, a document that demonstrates proof of affiliation (email or letter from the national organization, receipt from paying dues to the national organization, etc.), and the contact information for your national organization.
Club Sports RSO Registration Steps
1. Complete the required Organization Training.
Copy and paste THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/579969) with at least one officer to complete the training.
2. Have your on-campus advisor(s) complete the required Advisor Campus Security Agreement Form. Copy and paste THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/581740) and send it to your advisor(s) for completion. This form must be completed by all advisors listed on the organization roster.
3. Complete the organization registration form on BBNvolved.
New Organizations - Click HERE for directions for accessing your registration form.
Existing Organizations - Click HERE for directions for accessing your re-registration form.
If you have any questions about the registration process for club sports, please contact Mark Lattin at mjlattin@uky.edu.
Fraternity & Sorority Life Organizations
Fraternity & Sorority Life student organizations will need the following information and documents in order to successfully register your organization:
- Organization Profile Image/Logo
- Recommended:
- At least 180x180 pixels
- Square image
- If you do not yet have an organization profile image, you can request one by completing a graphic design request (available at http://getinvolved.uky.edu/organization-resources)
- Recommended:
- Organization Roster
- On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and at least 1 regular, full-time faculty or staff advisor.
- If you have more than one faculty or staff advisor, be sure to list all advisors on the organization roster.
- The listed EMS contacts will have access to reserve space on campus for your organizations.
- The student officers and EMS contacts can be the same 3 people.
- Note that all students listed as officers and EMS contacts must meet the University’s established officer eligibility requirements - enrolled students with a 2.0 or above cumulative GPA.
- Refer to the instructions on the template for additional information and instructions.
- If you have off-campus, community advisors in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.
You will need the following information from your organization members and your UK faculty/staff advisor(s):
- Name
- LinkBlue ID
- On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and at least 1 regular, full-time faculty or staff advisor.
- Organization Constitution
- Look here (http://getinvolved.uky.edu/constitutions) for information regarding the constitution requirements and for a model organization constitution.
- If your organization is also chartered through a national organization, you will also need an up-to-date copy of the national organization's bylaws, a document that demonstrates proof of affiliation (email or letter from the national organization, receipt from paying dues to the national organization, etc.), and the contact information for your national organization.
RSO Registration Steps
1. Complete the required Organization Training.
Copy and paste THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/580030) with at least one officer to complete the training.
2. Have your on-campus advisor(s) complete the required Advisor Campus Security Agreement Form. Copy and paste THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/581740) and send it to your advisor(s) for completion. This form must be completed by all advisors listed on the organization roster.
3. Complete the organization registration form on BBNvolved.
If you have questions about the registration process for Fraternity & Sorority Life organizations, please contact Salem Awwad at salem.awwad@uky.edu or Kate Bauman at kate.bauman@uky.edu.