Organization Registration

Are you interested in forming a new organization on campus? That's great! We are excited to hear more about your organization. Re-registering your organization? Awesome! We can't wait for your organization to continue at UK!

All student organizations must register each academic year. By completing the registration process, student organizations are able to receive a variety of resources including access to on-campus room reservations, locker storage space, access to copying machines, student government funding, and more.  Registration for the 2020-2021 academic year closed on October 1st. If your organization still needs to register, review the information below and contact studentorgs@uky.edu to determine next steps for your organization. Below is an overview of the registration requirements for all organizations, both new and re-registering. 

If you have any questions about the registration process, please contact studentorgs@uky.edu.

 

Before You Begin

You will need the following information and documents in order to successfully register your organization:

  • Organization Profile Image/Logo
  • Organization Roster (in an excel document using this template: https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1632567)   
    • You will need the following information from your organization members and your advisor:
      • Name
      • LinkBlue ID
    • On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and 1 full time faculty or staff advisor.
      • The listed EMS contacts will have access to reserve space on campus for your organizations.
      • The student officers and EMS contacts can be the same 3 people.
      • Note that all students listed as officers and EMS contacts must meet the University’s established officer eligibility requirements - 2.0 or above GPA and good standing with the Office of Student Conduct.
    • Refer to the instructions on the template for additional information and instructions.
  • Organization Constitution
    • Look here (http://getinvolved.uky.edu/constitutions) for information regarding the constitution requirements and for a model organization constitution.
    • If your organization is also chartered through a national organization, you will also need a copy of the national organization's bylaws.

 

Registration Steps

1. Complete the required Organization Training. Share THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/397681) with at least one officer to complete the training. 

2. Have your advisor complete the required Advisor Campus Security Agreement Form. Share THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/392610) with your advisor for completion.

3. Complete the organization registration form.



New Organizations - Click HERE for directions for accessing your registration form.

https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1518681

Existing Organizations - Click HERE for directions for accessing your registration form.

https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1613154

 

Once all registration steps are completed in your new registration or re-registration process, the Student Organizations and Activities staff will review your organization's registration submission. After all information is verified, your organizations registration will be approved. As over 400 registrations are processed every year through our office, please allow for 3-5 business days once ALL steps are completed.  The person who submitted the registration form will receive emails from BBNvolved with updates to your registration status.  You can also monitor your organization’s registration status here: http://getinvolved.uky.edu/registration-status.

 

Student Organization Handbook

Review the student organization handbook below for additional information regarding registration, resources, and more.

Download the handbook here: https://uky.campuslabs.com/engage/organization/student-organization-officers/documents/view/1661546.