Organization Registration

Are you interested in forming a new organization on campus? That's great! We are excited to hear more about your organization. Re-registering your organization? Awesome! We can't wait for your organization to continue at UK!

 

All student organizations must register each academic year. By completing the registration process, student organizations are able to receive a variety of resources including access to on-campus room reservations, locker storage space, access to copying machines, student government funding, and more.  Organizations registering for the first time are able to do so at any time, whenever you have completed all the requirements. Below is an overview of the registration requirements for all organizations, both new and re-registering. 

If you have any questions about the registration process, please contact studentorgs@uky.edu.

 

Before You Begin

You will need the following information and documents in order to successfully register your organization:

  • Organization Profile Image/Logo
  • Organization Roster (in an excel document using this template: https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1898422)   
    • You will need the following information from your organization members and your advisor(s):
      • Name
      • LinkBlue ID
    • On the roster upload, you will have to specifically identify 3 student officers, 3 Event Management System (EMS) contacts, and at least 1 full time faculty or staff advisor.
      • If you have more than one faculty or staff advisor, be sure to list all advisors on the organization roster.
      • The listed EMS contacts will have access to reserve space on campus for your organizations.
      • The student officers and EMS contacts can be the same 3 people.
      • Note that all students listed as officers and EMS contacts must meet the University’s established officer eligibility requirements - enrolled student with a 2.0 or above cumulative GPA.
    • Refer to the instructions on the template for additional information and instructions.
    • If you have off-campus, community advisors in addition to your on-campus advisor, please collect their contact information as you will be asked to provide this within the registration form.
  • ​Organization Constitution
    • Look here (http://getinvolved.uky.edu/constitutions) for information regarding the constitution requirements and for a model organization constitution.
    • If your organization is also chartered through a national organization, you will also need: an up-to-date copy of the national organization's bylaws, a document that demonstrates proof of affiliation (email or letter from the national organization, receipt from paying dues to the national organization, etc.), and the contact information for your national organization.
 

RSO Registration Steps

1. Complete the required Organization Training. Share THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/474569) with at least one officer to complete the training. 

2. Have your on-campus advisor(s) complete the required Advisor Campus Security Agreement Form. Copy and paste THIS LINK (https://uky.campuslabs.com/engage/submitter/form/start/474568) and send to your advisor(s) for completion. This form must be completed by all advisors listed on the organization roster.

3. Complete the organization registration form

New Organizations - Click HERE (https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1518681) for directions for accessing your registration form. 

Existing Organizations - Click HERE (https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1613154) for directions for accessing your registration form.

Once all registration steps are completed in your new registration or re-registration process, the Student Organizations and Activities staff will review your organization's registration submission. After all information is verified, your organizations registration will be approved. As over 400 registrations are processed every year through our office, please allow for 3-5 business days once ALL steps are completed.  The person who submitted the registration form will receive emails from BBNvolved with updates to your registration status.  You can also monitor your organization’s registration status here: http://getinvolved.uky.edu/registration-status.

 

 

SSO Registration Steps

Sponsored Student Organizations (SSOs) are organizations that have a more intentional relationship to the University than other student organizations. If your organization falls into this category, you have already been notified directly by SOA Staff. 

 

1. Complete all required SSO officer trainings. At least 1 officer for the 2021-22 academic year must complete all required SSO trainings listed here:

2. Have your on-campus advisor(s) complete the required SSO advisor materials. If your organization has more than 1 advisor, all advisors must complete the below requirements:

3. Complete the organization registration form. Click HERE (https://uky.campuslabs.com/engage/organization/universityofkentucky/documents/view/1613154) for directions for accessing your registration form.

 

Once all registration steps are completed in your new registration or re-registration process, the Student Organizations and Activities staff will review your organization's registration submission. After all information is verified, your organizations registration will be approved. As over 400 registrations are processed every year through our office, please allow for 3-5 business days once ALL steps are completed.  The person who submitted the registration form will receive emails from BBNvolved with updates to your registration status.  You can also monitor your organization’s registration status here: http://getinvolved.uky.edu/registration-status.

 

 

Student Organization Handbook

Review the student organization handbook below for additional information regarding registration, resources, relevant policies, and more.

Download the handbook here: https://uky.campuslabs.com/engage/organization/student-organization-officers/documents/view/1899097.